Intellectual Property (IP) Docketing Specialist – US Remote Work Opportunity
Xsensus is a non-traditional law firm where the best and brightest in science and law join together to be a powerful legal presence- all while working in a relaxed, creative and stimulating environment. Our firm culture drives the day-to-day experience, and we believe work/life balance generates high quality work and a higher quality of life. Xsensus is a place where you can be successful by being yourself and work with a diverse group of business leaders who want to help you along the way.
With transparent leadership, collaborative teamwork and technology driven processes, the Xsensus team provides unparalleled services to a rapidly expanding client base. Xsensus was also voted one of the “Best Places to Work in Virginia” by Virginia Business in 2023 and 2025. Join us and know that your contributions will directly influence the success of the firm and your hard work will always be recognized and appreciated.
Responsibilities:
- Timely and accurately maintain and update the deadlines and bibliographic data for patent and trademark matters in the IP docketing system;
- Review and process incoming correspondence from the USPTO, clients, and foreign associates, extracting and docketing relevant deadlines and information;
- Review PTO submissions and correspondence, ensuring deadlines are de-docketed and that records are in good order;
- Conduct regular audits of the docketing system to identify and correct errors, ensuring accuracy and consistency;
- Assist with running conflict checks and opening new matters as needed;
- Assist with intakes or transfers as needed; and
- Other duties and projects as assigned
Position Requirements:
- Bachelor’s degree from four-year college or university preferred; or (1) one to (3) three years of experience in docketing or combined docketing and IP Paralegal support in U.S, Foreign and International patent prosecution; or equivalent combination of education and experience.
- Demonstrated knowledge of US patent prosecution rules and procedures.
- Excellent attention to detail, as well as strong organizational and prioritization skills to allow switching from one area of responsibility to another while maintaining quality and focus in a rapidly growing firm.
- Problem solving and analytical thinking combined with the ability to work in a team or independently.
- Excellent oral and written communication skills to effectively interact professionally with all members of staff and clients.
- Experience with CPI (docketing management system) is preferred but not required.
Extra Perks:
- Competitive benefits and salary
- Ability to work remotely or at the office
- Newly remodeled office
- Ditch the suit- Our dress code is flexible, wear what makes you most productive
- Generous Paid Time Off benefit with accrual starting at 20 days per year- We promote a healthy work/life balance
- Optional team building activities- Join us in friendly office competitions throughout the year
- Free snacks
- Firm lunches in the office
Salary Range: $65-85k
Xsensus is committed to hiring a diverse workforce and creating, cultivating and preserving a culture of inclusion within the firm.
Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our attorneys, technical experts and professional staff bring to their work helps us to create the culture we seek, augments the value that our firm can bring to our clients, and ultimately has a meaningful impact on the firm’s success.
We embrace and encourage our employees’ differences in age, race, ethnicity, family or marital status, language, national origin, physical and mental ability, political affiliation, religion, sexual orientation, gender identity or expression, socio-economic status, veteran status, and other characteristics that make our employees unique. Further, Xsensus’ diversity initiatives are applicable, in particular, to our practices and policies on recruitment and hiring; compensation and benefits; professional training; work assignments and staffing for client work; client-development opportunities; career advancement; social activities sponsored by the firm; and the ongoing development of a culture within Xsensus built on the premise of gender and diversity equity, and respect.
Interested in this position?
Please fill out the form below with your information. Note that while we appreciate all applications, we will only respond to those we are interested in discussing specific opportunities with.
