Intellectual Property (IP) Assistant: U.S. Remote – Salary range $50,000 to $65,000
Xsensus is a non-traditional law firm where the best and brightest in science and law join together to be a powerful legal presence- all while working in a relaxed, creative and stimulating environment. With transparent leadership, collaborative teamwork and technology driven processes, the Xsensus team provides unparalleled services to a rapidly expanding client base. Xsensus was also voted one of the “Best Places to Work in Virginia” by Virginia Business in 2023 and 2025.
The IP Assistant will play a pivotal role in this growing firm by providing a wide range of administrative and patent prosecution support to ensure delivery of accurate, high-quality service to our clients.
The potential exists for a successful candidate to move into a more specialized role within the firm if desired.
If you’re passionate about your work and excited to grow and shape the future with us, we’d love to hear from you.
Our firm culture drives the day-to-day experience, and we believe work/life balance generates high quality work and a higher quality of life. Xsensus is a place where you can be successful by being yourself and work with a diverse group of people who want to help you along the way.
Join us and know that your contributions will directly influence the success of the firm and your hard work will always be recognized and appreciated.
Responsibilities include:
- Support our Intellectual Property (IP) Specialists by assisting with the preparation and filing of documents at the USPTO, including but not limited to new applications, formality documents, responses to Office Actions, and Information Disclosure Statements
- Interface with all members of the firm’s administrative management team as well as the legal professionals on a daily basis to ensure timely completion of duties
- Assist with accounting and billing functions as assigned
- Electronic file and document management using firm document management software
- Provide assistance on confidential incoming emails from clients and foreign associate law firms
- Document and correspondence preparation
- Outward client communication using email, letter templates, and concise, professional language
- Special projects as assigned
Ideal candidates will have:
- Basic understanding of US patent prosecution rules and procedures preferred but not required
- Proficient to advanced knowledge in Word, Excel, Outlook, PowerPoint, and other legal software and websites as needed
- High degree of accuracy, attention to detail, and strong organizational skills
- Ability to work both independently and collaboratively within a team
- Ability to work effectively in a fast-paced environment with changing priorities
- Effective and professional communication skills, written and verbal
- Strong math skills preferred
Education and Experience:
- Prior administrative support experience in legal industry; IP/Patent/Trademark industry experience preferred
- Bachelor’s degree from a four-year college or university, or experience in lieu of a degree, strongly preferred
- Knowledge of general accounting or billing is preferred but not required
What We Offer:
- Competitive benefits and salary
- 100% work-from-home (WFH) with company-provided computer
- Generous Paid Time Off plan- We promote a healthy work/life balance
- Optional team building activities- Join us in friendly office competitions throughout the year
Xsensus is committed to hiring a diverse workforce and creating, cultivating, and preserving a culture of inclusion within the firm.
Our human capital is our most valuable asset. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our attorneys, technical experts and professional staff bring to their work helps us to create the culture we seek, augments the value that our firm can bring to our clients, and ultimately has a meaningful impact on the firm’s success.
We embrace and encourage our employees’ differences in age, race, ethnicity, family or marital status, language, national origin, physical and mental ability, political affiliation, religion, sexual orientation, gender identity or expression, socio-economic status, veteran status, and other characteristics that make our employees unique. Further, Xsensus’ diversity initiatives are applicable, in particular, to our practices and policies on recruitment and hiring; compensation and benefits; professional training; work assignments and staffing for client work; client-development opportunities; career advancement; social activities sponsored by the firm; and the ongoing development of a culture within Xsensus built on the premise of gender and diversity equity, and respect.
Interested in this position?
Please fill out the form below with your information. Note that while we appreciate all applications, we will only respond to those we are interested in discussing specific opportunities with.
*No calls, please.
