Intellectual Property (IP) Docketing Specialist: U.S. Remote – Salary Range $65,000 to $85,000
Xsensus is a non-traditional law firm where the best and brightest in science and law join together to be a powerful legal presence- all while working in a relaxed, creative and stimulating environment. With transparent leadership, collaborative teamwork and technology driven processes, the Xsensus team provides unparalleled services to a rapidly expanding client base. Xsensus was also voted one of the “Best Places to Work in Virginia” by Virginia Business in 2023 and 2025.
We are seeking an experienced IP Docketing Specialist who will be responsible for the day-to-day docketing of US Intellectual Property matters to ensure delivery of accurate, high-quality service to our clients.
If you’re passionate about your work and excited to grow and shape the future with us, we’d love to hear from you.
Our firm culture drives the day-to-day experience, and we believe work/life balance generates high quality work and a higher quality of life. Xsensus is a place where you can be successful by being yourself and work with a diverse group of people who want to help you along the way.
Join us and know that your contributions will directly influence the success of the firm and your hard work will always be recognized and appreciated.
Responsibilities:
- Manage the day‑to‑day docketing of intellectual property matters, including patents, trademarks, and post‑grant proceedings, ensuring the accurate and timely processing of all correspondence, deadlines, and docket‑impacting documents.
- Oversee file intake and outtake, including opening, updating, and closing matters; conducting audits of transferred files; and coordinating with internal teams, successor counsel, and other stakeholders to ensure smooth transitions of portfolio management.
- Perform routine quality‑control reviews; audit files periodically and/or upon request to ensure accuracy and compliance with firm and client requirements.
- Generate daily reports identifying action items, upcoming due dates, and critical deadlines for attorney and staff workflow management.
- Open new matters, prepare and reconcile docket summary reports, and research or resolve docket discrepancies, irregularities, or procedural questions.
- Provide cross‑training and assist in onboarding and training new docketing team members.
- Assist with incoming and outgoing portal communications (e.g., USPTO, foreign associates, client platforms) and support a wide range of administrative and patent‑prosecution tasks for a fast‑paced, growing IP practice.
Position Requirements:
- Bachelor’s degree preferred, but not required.
- 3–5 years of intellectual property prosecution docketing experience in a law firm required.
- Additional IP paralegal experience is a plus, but not required.
- Demonstrated knowledge of U.S. and foreign patent‑prosecution rules, procedures, and deadline‑calculation requirements; ability to interpret and apply USPTO, PCT, and foreign‑local office rules.
- Familiarity with IDS preparation workflows, foreign-filing workflows, or patent‑term tracking.
- Experience with data migration or docketing system conversions is a plus, but not required.
- Experience with CPI strongly preferred.
- Exceptional attention to detail, with strong organizational and prioritization abilities to manage high‑volume workloads and shift between tasks while maintaining accuracy in a rapidly growing practice.
- Strong analytical and problem‑solving skills; able to work both independently and collaboratively within a team.
- Clear and professional oral and written communication skills, with the ability to interact effectively with attorneys, staff, clients, and external partners.
Extra Perks:
- Competitive benefits and salary
- Ability to work remotely or at the office
- Newly remodeled office
- Ditch the suit- Our dress code is flexible, wear what makes you most productive
- Generous Paid Time Off benefit- We promote a healthy work/life balance
- Optional team building activities- Join us in friendly office competitions throughout the year
- Free snacks
- Firm lunches in the office
Xsensus is committed to hiring a diverse workforce and creating, cultivating and preserving a culture of inclusion within the firm.
Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our attorneys, technical experts and professional staff bring to their work helps us to create the culture we seek, augments the value that our firm can bring to our clients, and ultimately has a meaningful impact on the firm’s success.
We embrace and encourage our employees’ differences in age, race, ethnicity, family or marital status, language, national origin, physical and mental ability, political affiliation, religion, sexual orientation, gender identity or expression, socio-economic status, veteran status, and other characteristics that make our employees unique. Further, Xsensus’ diversity initiatives are applicable, in particular, to our practices and policies on recruitment and hiring; compensation and benefits; professional training; work assignments and staffing for client work; client-development opportunities; career advancement; social activities sponsored by the firm; and the ongoing development of a culture within Xsensus built on the premise of gender and diversity equity, and respect.
Interested in this position?
Please fill out the form below with your information. Note that while we appreciate all applications, we will only respond to those we are interested in discussing specific opportunities with.
*No calls, please.
